Using Suggest Times with multiple calendars

Suggest times lets you easily schedule meetings across multiple calendars, whether they are your own (ex. Personal vs. Work calendars) or you want to coordinate with other teammates within your organization.

Setting up default calendars

First, you'll want to make sure all desired calendars are synced with Boomerang. Click on the Boomerang icon in the upper right-hand corner of your Gmail window and select Calendar Settings:

You'll be taken to the Calendar Settings page. Scroll down to the Default Calendars section.

The following settings allow you to choose default calendars to use with Boomerang's Scheduling features, but can be changed at the time of use:

  • Default calendar to add new events - This is the default calendar any event scheduled with Suggest Times or Bookable Schedule will be added to.
  • Default calendars to show - These are the calendars that will appear, and be referenced for availability, by default, when using any of the Boomerang Scheduling features. Check any of the calendars that you'd like to reference when using Suggest Times.

Want to schedule meetings with one of your coworkers or family members, but don't see it on this list? Check out Google Calendar's help center article about how to share your calendar with someone.

Using Suggest Times with multiple calendars

When using Suggest Times to schedule a meeting, you can take reference any calendar you have synced for availability.

Compose your message, then open a new Suggest Times window by clicking on the Meet button:

In the Suggest Times dialog, the recipient and meeting title will be pre-filled from your message. In the Add to Calendar dropdown, you can choose which Google Calendar you'd like the event to be added to once the recipient has selected a time. In this example, Joe is scheduling a meeting with a colleague, so he will choose to add the event to his work calendar.

You can also use this feature to schedule on behalf of someone else (ex. as an assistant), as long as they've provided you the appropriate permissions to their calendars (See the section titled "Control access to your calendar & individual events" in this article).

When you're selecting time slots, you can choose to view availability from any calendar you have synced with Boomerang. Make sure you don't have conflicts with your other schedules, or view your coworkers' calendars to offer a time that you are all available for:

If you choose the Prevent Double Booking option, Boomerang will reference availability from all calendars selected, and remove suggested times that conflict with any new events scheduled on those calendars before your recipient views your message.

Did this answer your question? Thanks for the feedback There was a problem submitting your feedback. Please try again later.

Still need help? Contact Us Contact Us