How do Round-Robin Team Bookable Schedules work?
Round-Robin Team Bookable Schedules allow you to distribute booked meetings amongst your team. You can customize various aspects of a Round-Robin schedule to meet the needs of your teams and recipients.
Optimizing for Availability or Even Distribution
Round-robin schedules can be optimized for availability or even distribution. Optimizing for availability means the schedule will offer recipients any available slots any members of the Bookable Schedule have available. Then, if more than one member of your team has a chosen slot open, Boomerang will assign it to whichever available member is next up in the round-robin order. Optimizing for even distribution, meanwhile, will only show your recipient the availability of the next person in the round-robin order. This will limit the available slots your recipient sees, but ensure an even distribution of meetings amongst your team.
Your Team Bookable Schedule can determine available hours in two ways. By default, your Bookable Schedule will be set to "Use each person's availability", meaning available hours are determined for each individual host. You can further customize the schedule hours, by changing from "Determine automatically" to "Determine manually". This will allow you to set further limitations on when the meeting slots will be offered. When "Determine manually" is set, only available times that fall under both the user's availability sets and your designated time frames will be offered.
The other option is to "Set the same hours for everyone". This will allow you to designate the hours meetings will be offered, without considering users' individual availability sets. Boomerang will still check for conflicts before offering meetings, but only against scheduled events, not the individual's designated available hours.
Checking for Conflicts
Depending on how Available Hours are calculated, Boomerang will check for conflicts slightly differently. If Availability Sets are used ("Use each person's availability"), Boomerang will check for conflicts against calendars designated in that Availability Set. If "Set the same hours for everyone" is used, Boomerang will check for conflicts against each user's default calendars to check for conflicts.