How to set Available Hours for your Team

When you create your team's bookable schedules, you'll set the team's available hours for each schedule.

You'll have multiple options for the availability that best fits the needs of your team and the needs for that particular bookable schedule. For each bookable schedule, you can choose to:

  • Use each person's availability - this allows each team member to set their own available hours for meetings via their Availability Sets and their selected calendars to check for conflicts. For example, Sarah might set her work meeting availability to be from 12-3pm each day, while Joe might set his meeting availability to be from 9am-2pm.

    • If you choose to Use Each Person's Availability, you'll also have options for setting the schedule hours for these meetings. There are two options:

      • Determine Automatically - the meeting times offered will only include times that overlap on everyone's individual meeting hours. For example, if Sarah's meeting availability is 12pm-3pm, and Joe's is 9am-2pm, the bookable schedule will only show meeting times between 12pm and 2pm (when their availability overlaps).
      • Set Manually - the meeting times offered will only include times that a) overlap on everyone's individual meeting hours and b) are further restricted to set hours for the entire team. For example, if Sarah's meeting availability is 12pm-3pm, and Joe's is 9am-2pm, but the team meeting hours are set to 1-4pm, the bookable schedule will only show meeting times from 1-2pm.
  • Or, instead of using each person's availability sets, you can Set the Same Hours for Everyone - this overrides everyone's individual available hours, setting a custom window for the team. Please note that if this is selected, a team member might become booked for a meeting outside of the hours they prefer to use for meetings, or even outside of their normal work hours.

After creating your team's bookable schedule(s), you can edit the team's available hours at any time by following these steps:

1
Navigate to your Teams page.
2
Click on the name of your team.

3
Click on Schedules.

4
Click on the 3 dots next to the schedule you want to edit, and click on Edit.

5
Click on the Availability section.

6
Make any changes you desire, and click Done Editing when finished, to save the changes.

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